Sports Union Assistant | Heriot-Watt University

Heriot-Watt University Sports Union are on the lookout for a new Assistant to help with the day to day running of the organisation.

The Sports Union Administrator executes administrative tasks including executing and recording financial transactions, completing administrative tasks imperative to the operation of the business and delivery of the SU’s large social events.

The role is full time (35 hours p/w) with a Grade 4 salary (£23,581-£26,038)

Key Responsibilities:

Sport Administration 

• Responsible for all team and individual event entries.
• Book all internal and external facilities for training and matches.
• Lead on all facility programming of SU & activities.
• Lead on all club fixtures arrangements and support clubs with related administration including squad management and results (including BUCS, SSS leagues & Cups and other rec leagues).
• Work with SUP to promotion results, student representation, scholar successes.

Transport

• Execute and monitor transport bookings and processes in line with allocated allowances.
• Deal with any issues on vehicle maintenance for long-term leases.
• Ensure compliance across all student drivers and Sports Trips, working closely with University Assurance Services and Safeguarding, including driver assessments and insurance related matters.

Volunteer Support

• Support with annual and on-going training of volunteer committee members in all processes related with training and fixture arrangements.

Finance Support

• Invoices – Responsible for tracking all expenditure to key suppliers (transport, facilities & competitions) in line with agreed budget expenditure.
• Allocations – Responsible for tracking all expenditure against agreed club allocations and ensuring recharges in line with financial year-end.
• Personal Specification – This section describes the personal characteristics and behaviours that are required to be successful in the role.

Skills & Experience:

Essential

1. Experience and competency with Microsoft Office, Excel and Word and other IT programmes.
2. Experience of sports administration.
3. Effective organisational and time management skills to adapt to fast paced working environment.
4. Effective communication skills with an ability to work flexibly and collaboratively as part of a team.
5. Display a positive and approachable nature, demonstrate a commitment to personal and organisational improvement and a passion for sport.

Desirable

1. An understanding of Tertiary Education sport.
2. Educated to degree level.
3. Full, clean UK driver’s license.

How to Apply

Application is via the HWU HR portal and must include a full CV. Access the portal here.

You have until midnight Sunday 25th May to apply with interviews anticipated to take place W/C 2nd June.